MA Medical Record Copy Fees

Released:  October 1, 2022
Quick Summary

Massachusetts statute (Chapter 111, section 70) was amended in 2003 to provide a standardized process for calculating an annual update for medical record copying fees. Since that time, MHA has provided members with its calculation using the change in the Consumer Price Index (CPI) for medical care services in effect. Specifically, MHA uses the most recently published U.S. All Urban CPI for Medical Care Services produced monthly by the U.S. Bureau of Labor Statistics (BLS). For the most current analysis, we used the total of the BLS indices for the 12 months through August 2021, divided by the same for the 12 months through August 2020. While some entities may use other state or local factors to determine their rates, the method we use is the same method that the Centers for Medicare and Medicaid Services, private health plans, and the Commonwealth of Massachusetts use in calculating their annual inflationary updates.

For the period, effective October 1, 2022, we have determined that the rate using these indices has increased by 3.1922%, which would result in a maximum state-based rate for copying fees as follows: 

  • $27.87 base charge for clerical and other administrative expenses related to complying with the request for making a copy of the record; 
  • $0.94 per-page charge for the first 100 pages copied; and 
  • $0.48 per-page charge for each page in excess of 100 pages.