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ARTICLE VIII
– NATIONAL REPRESENTATION
Section 1. Number of Delegates.
This Association shall be represented in the House of Delegates
of the American Health Information Management Association
as provided in the Bylaws of the American Health Information
Management Association. The President, President-elect, and
three (3) Directors shall serve as Delegates. The Past-President
shall serve as an alternate delegate.
Section 2. Duties.
Delegates shall be responsible for attending and voting on
behalf of the membership at the House of Delegates.
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ARTICLE IX
– FINANCE
Section 1. Dues and Assessments
- Dues for Active and Student members shall be as provided
by the Board of Directors of the American Health Information
Management Association and shall be paid by the member directly
to the Executive Director of the American Health Information
Management Association. The State's portion of dues is rebated
to the Association.
- State assessments for members, if any, shall be determined
by a majority vote of the membership upon recommendation
of the Board of Directors.
Section 2. Depositories and Investments.
All monies collected by the Association shall be used to benefit
the Association and shall be deposited and invested as the
Board of Directors designate.
Section 3. Maintaining Accounts.
The Administrative Coordinator shall maintain all
accounts for the Association including receipt of income and
expense statements, checking and savings accounts, and other
investment funds. The Administrative Coordinator shall also
collect any assessment approved by the membership.
Section 4. Checks, Drafts, Etc.
No officer, Committee Chair or employee shall expend
any money not provided in the budget as adopted, or spend
any money in excess of the budget allotment, except by order
of the Board of Directors. All checks, drafts, or other orders
for payment of money issued in the name of this Association
shall be signed by the Administrative Coordinator or President
as determined by the Board of Directors.
Section 5. Bonding.
The Administrative Coordinator shall be required
to post bond in such amount and such sureties as the Board
of Directives shall approve. The expense of such bond for
the faithful performance of duties is to be paid by the Administrative
Coordinator.
Section 6. Audit.
The Board of Directors shall provide for a full audit
of the Association accounts no less frequent than once every
five (5) years. The auditor's report shall be presented to
the membership at the first Meeting of this Association following
the end of the fiscal year.
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ARTICLE
X – AMENDMENT OF BYLAWS
Section 1. Authority and Voting.
The authority to amend these Bylaws shall be vested solely
in the active members of this Association. Two-thirds (2/3)
of the votes cast by the active members present shall be sufficient
to alter, repeal, or adopt any new Bylaw amendment, provided
that a copy of the proposed amendment(s) has been sent to
every member at least thirty (30) days before the meeting
at which it is to be presented.
Section 2. Initiation and Submission.
A. Initiation. A proposal for the alteration, repeal, or adoption
of new Bylaw amendments may be initiated by the Board of Directors
or an active member. The Board of Directors shall review each
proposed Bylaw amendment and prepare it for submission to
the active members with any such technical changes and conforming
amendments to the proposal and any explanatory comments or
recommendations as the Board of Directors shall deem necessary.
B. Submission. The proposed Bylaw amendments and support
documents shall be submitted to the Executive Office of the
American Health Information Management Association for approval
prior to being submitted to this Association's active members.
The revised Bylaws of this Association will be sent to the
Executive Director of the American Health Information Management
Association for approval after adoption by this Association's
active members.
Section 3. Notice.
Written notice of any proposal for alteration, repeal, or
adoption of any new Bylaw shall be presented to each member
at least thirty (30) days prior to the meeting at which the
proposal is to be submitted to the vote of the members. Such
notice shall include comments and recommendations for changes
in the current Bylaws.
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ARTICLE
XI – DISSOLUTION
Upon vote of dissolution of this organization, the Board of
Directors shall liquidate any assets remaining after payment
of outstanding debts and expenses and shall be distribute
these remaining assets to organizations which qualify for
tax exemption under Section 501 (c) (6) of the Internal Revenue
Service Code. None of the assets will be distributed to any
member, officer or trustee of this organization.
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