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ARTICLE IV
– MEETINGS
Section 1. Regular Meetings.
There shall be a minimum of three meetings a year
held at such time and place as shall be determined by the
Board of Directors. The Spring Meeting shall be the Annual
Meeting.
Section 2. Special Meetings.
Special meetings of members may be called by the
President or by the Board of Directors or upon written request
of a majority of the active members of this Association. The
purpose of the meeting shall be stated in the call, and no
other business shall be transacted.
Section 3. Notice of Meeting.
Written or printed notice stating the place, day
and hour of the meeting shall be provided to each member not
less than 30 days, nor more than 45 days before the date of
the meeting by or at the direction of the President. Publication
of such notice in an official publication of this Corporation
sent to each member shall be sufficient if it otherwise complies
with requirement of notice.
Section 4. Voting Rights.
Each active member in good standing shall be entitled
to one vote on each matter presented at any meeting of the
members. To be entitled to vote, active members must be present
at the meeting and vote in person and not by proxy, except
as expressly provided in Article VI, Section 6.
Section 5. Quorum.
At any meeting of members, a quorum shall exist if
at least 40 of the active members are present.
Section 6. Cancellation.
In the event of a national emergency or other circumstances
prohibiting the holding of any meeting, the Board of Directors
may cancel the meeting, and prompt notice thereof shall be
given to all members of the Association.
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ARTICLE V
– BOARD OF DIRECTORS
Section 1. Composition.
The members of the Board of Directors shall be the
President, President-elect, Past President, and three Directors.
Section 2. Powers and Duties.
The property, business, and affairs of this Association
shall be managed by the Board of Directors. The Board may
exercise all such powers of this Association as are by law,
or by the Bylaws directed or required to be exercised by the
Board of Directors, and shall report through the President
at regular meetings of the Association.
Section 3. Regular Meetings.
Regular meetings of the Board of Directors shall
be held as necessary to conduct the business of the Association.
Section 4. Special Meetings.
Special meetings of the Board of Directors may be
called by the President to conduct the business of the Association.
Section 5. Quorum.
A majority of the members of the Board of Directors
then in office shall constitute a quorum. The act or vote
of the majority of members present at a Meeting at which a
quorum is present shall be the act or vote of the Board of
Directors unless the act or vote of a greater number is required
by these Bylaws or by law.
Section 6. Business by Mail, Telephone, Facsimile or Electronic
Mail.
Matters requiring action between Meetings of the
Board of Directors, which in the opinion of the President
do not warrant a called Meeting may be decided by mail, telephone,
facsimile or electronic mail vote. All such action shall be
ratified at the next Meeting.
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ARTICLE VI
– OFFICERS AND DIRECTOR
Section 1. Officers.
The officers of this Association shall be the President, President-elect,
Past President, and three Directors.
Section 3. Eligibility.
Only active members in good standing shall be eligible
to be an officer of the corporation. The President-elect,
President and Past President will be AHIMA-approved credential
holders.
Section 4. Term of Office.
The President, President-elect, and Past President
shall hold office for one year or until his/her successor
has been elected. After serving in such office for one year,
the President-elect shall succeed to the Office of President
automatically without further action and the President shall
succeed to the Office of Past President automatically.
Each Director will be elected for a 2-year term.
Section 5. Nomination.
Nominations shall be made by the Nominating Committee
as provided for in Article VII , Section 6.
Section 6. Election.
Ballots are provided to all active members of MHIMA
to be returned in the time set forth by the Board of Directors.
Election shall be by a plurality of votes cast by the Active
Members. In case of a tie, the election shall be decided by
lot.
After the ballots have been received, the President-elect
will be responsible for verifying the votes and report to
the Board of Directors within 15 days after the deadline for
receipt of ballots.
Section 7. Duties of Officers.
A. The President shall preside at all
meetings of the Board of Directors and all meetings of members:
shall appoint chairmen of committees with approval of the
Board of Directors, except as otherwise provided in Article
VII ; shall be an ex-officio member of all committees except
the Nominating Committee; and shall perform such other duties
as the Board of Directors may determine.
B. The President-elect shall serve as an
aide to the President and shall assume the duties of the President
in the President's absence or inability to act. The President-elect
shall perform any other duties as specified in the Procedure
manual.
C. The Past-president shall serve
as an alternate delegate; and shall perform such other duties
as specified in the Procedure Manual.
D. The three (3) Directors shall
each have specific responsibilities as specified in the Procedure
Manual.
Section 8. Resignation.
Any Officer may at any time resign by giving a written notice
of such resignation to the President of the Association to
be effective immediately or at a later time stated therein.
Section 9. Removal.
Any of the elected or appointed officers of this Association
may be removed by the Board of Directors provided each action
is taken by a majority vote of the members of the Board.
Section 10. Vacancies.
In the case of death, incapacity, written resignation or removal
of any Officer during his/her term of office, the vacancy
shall be filled by the Board of Directors by designating an
acting Officer to serve for the remainder of the unexpired
term. If no other officer is able to complete their term,
the Board of Directors shall have the authority to appoint
an active member to serve for the remainder of the term.
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ARTICLE VII
– COMMITTEES
Section 1. Establishment.
There shall be such committees as necessary to conduct the
work of the Association including a Nominating Committee.
The composition, size, duties, appointments, term of office,
and provisions for the filling of vacancies on committees
shall be set forth in the Association's Policy and Procedure
manual.
Section 2. Eligibility.
Active members in good standing shall be eligible
for appointment as Chairmen.
Active and student members in good standing shall be eligible
for appointment as committee members.
Section 3. Reports.
Each committee chairman shall present a written report
to the membership at least annually.
Section 4. Powers and Authority.
No reports, recommendations, or other action of any committee,
except such actions as are authorized by the Bylaws shall
be considered as the action of the Association until the same
has been approved or authorized by the Board of Directors
of the Association.
Section 5. Quorum.
A majority of the members of any Committee shall
constitute a quorum.
Section 6. Nominating Committee.
A. Chairman. The Chairman of the Nominating Committee
shall be an active member of this Association. With the approval
of the Board of Directors, the President-elect will appoint
the Chairman.
B. Members. With the approval of the Board of Directors,
the President-elect will appoint one active member. The Committee
shall consist of three (3) additional active members elected
by the membership at the Annual meeting.
C. Duties. The duties of this Committee shall be to prepare
for mailing to each member in good standing, at least thirty
(30) days before the Annual meeting, a ballot of nominees
for each office.
D. Reports. The ballot shall constitute the annual report
of the Committee. Any recommendations of the Nominating Committee
shall be made to the Board of Directors.
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